Technical Documentation Assistant with experience in turnaround section operations, document control, and contractor coordination.
Skilled in SharePoint, Technical Document Management Systems, and HSEQ, with a strong ability to manage documentation workflows, ensure compliance, and support large-scale industrial maintenance activities.
Responsibilities and Tasks:
- Provide administrative and operational support as directed by the Head of Turnaround Section and Contract Coordinator.
- Maintain and manage the Turnaround Section correspondence log, ensuring all communications with Contractors are properly recorded, tracked, and closed without backlog.
- Maintain and manage the Turnaround Section internal correspondence log, ensuring all communications within turnaround section are properly recorded, tracked, and closed without backlog.
- Coordinate with Head of Turnaround to schedule periodic section meetings, record minutes of meetings and track all section KPI / training/safety records.
- Retrieve and provide technical documents, standards, and references .
- Coordinate with lump-sum contractors and manage administrative activities including preparation of Minutes of Meeting (MOM) and verification of submitted documents.
- Utilize SharePoint and other document management systems to support workflow processes, ensuring effective document control, maintenance, and quality compliance.
- Process and issue various gate pass requests (manpower, materials, vehicles, etc.) through the HSEQ Portal.
- Initiate, monitor, and track validity of requests related to porta cabins, tool containers, and other contractor requirements.
- Ensure strict confidentiality of sensitive documents, follow approval protocols prior to any information sharing.
- Coordinate with Facilities & Services Section to maintain office stationery supplies required for Turnaround Section.
- Maintain overall housekeeping and organization within the Turnaround Section.
Qualification:
- Should have a Technical Diploma/Graduate or equivalent and shall be physically strong, dynamic and enthusiastic.
- Excellent communication of English (speaking & writing) is a must.
- Minimum 5 years’ direct and relevant experience as Technical Documentation Assistant in a Document Control function, preferably working within an Oil & Gas or Petrochemical industry.